Calgary, AB
Executive Assistant
Description
The Company
Modern Beauty Supplies was established in Calgary, AB, in 1986. Today, we are Canada’s largest family-owned supplier with 26 stores across Western Canada, with services available to clients across the country. At Modern, we are the exclusive distributor of numerous product lines recognized globally, including Moroccanoil, Olaplex, Unite, and more! Just recently, we have been awarded Canada’s Best Managed Company for our continuous expansions, progressive thinking, and our ability to accommodate our growing client base while ensuring our 200+ employees and contractors are treated like family.
Position Summary
We are looking for an enthusiastic and knowledgeable full-time Executive Assistant to support our executive team in the creation of this new and necessary role for our growing company. We want someone to join our team at our Calgary Head Office location to share in our passion for beauty. This position is ideal for a candidate who has exceptional written and verbal communication skills along with interpersonal and problem-solving skills, and has demonstrated that they can work independently and also thrive in a collaborative atmosphere. They will be reliable, dependable, and have an eye for detail.
Responsibilities
- Directly report to the CEO, CFO, COO and Directors
- Preparing, drafting and editing internal and external communications- reports, memos, emails, presentations
- Researching and conducting data to prepare documents for review and presentations
- Help prepare for meetings and greet guests
- Manage executives’ calendars and set up meetings
- Screen and direct phone calls and distribute correspondence
- Handle requests and queries for and from executives
- Organize business files, contracts, and confidential information
- Provide general administrative support
- Perform other tasks as required
Requirements
- Critical thinking and problem solving skills
- Professional, responsive and positive work attitude is essential
- Superior time management, multitasking and prioritization skills with minimal supervision
- Highly organized, resourceful and self-starter
- Strong work ethic, initiative and self-motivation
- Must be confident with technology
- Flexibility to work in a fast-paced, quickly changing environment
- Friendly and outgoing personality
- Excellent communication and interpersonal skills
- Ability to use discretion and maintain confidentiality
Education/Experience
- Bachelor’s degree preferred, but not required
- Minimum 4 years of executive assistant experience, or other relevant administrative support
If you qualify for this position, please submit your resume, along with a cover letter, which includes your salary expectations.
We wish to thank all applicants for their interest. Please note that only candidates selected for an interview will be contacted
